On September 7, 2008 I wrote part 1 of this post, although at the time I did not anticipate there would be a part 2. As a quick recap, I had been a diehard OpenOffice (OO) user for a couple years but because more and more teachers at my school, including one that I had to work closely with this year, were using MS Office 2007 and it’s wonderful XML formatted documents, I began using Microsoft’s product again. Because I rarely do anything halfway, I began solely using it to “reacquaint” myself with its features. Now that OpenOffice 3.0 has been released, and I downloaded it the day of release, I decided to revisit my decision.
First of all, I have really grown to like the ribbon menu in MS Office as compared to the toolbar in OpenOffice. Below is a screenshot of part of the bar in MS Word:

And for comparison, part of the toolbar from OpenOffice Writer:

Clearly the OO Writer toolbar is a much more traditional toolbar, and for the most part it is not that MS Word does all that much more than OO Writer, but I tend to be a visual thinker, and the MS Word menu “feels” right to me. If you don’t care, then OO Writer is nearly as good. One issue that I had when I first moved to OO was its commenting tool. I had just begun using this feature in my old version of MS Word, and I really liked its ease of use and, again, the visual aesthetic. OO Writer had an opportunity to input notes, but I could not easily find a way to have them show up next to the text the way that it did in MS Word. In addition, when commenting in MS Word you could select a word, phrase, sentence, or paragraph and the comment would be clearly seen as referring to whatever you selected. In OO Writer all it would do is leave a little mark at the beginning of what you were referencing. MS Word 2007 did not improve on their features in this area, but OO Writer did at least put the comment next to the text. You can see a comparison in the next two images:

Commenting in MS Office 2007

Commenting in OpenOffice Writer 3.0
In both cases I selected exactly the same text, but you can see that in MS Word it is clear what exactly my comment is referring to, but not so in OO Writer. Is it that big of a deal? Probably not. It certainly is not a deal-breaker for me, or I would not have switched from MS Office XP to OpenOffice 2.2 in the first case. But I do like the commenting in MS Word better.
Another thing that I like in MS Word that is not supported in OO Writer is the inking capabilities. Since I have a Tablet PC it is nice to be able to comment on student papers that were sent to me and send them back with written comments. However, I probably do not use this enough for it to be that big of a deal. In fact, recent developments may be leading me away from a Tablet PC anyway, but that is probably another blog post.
This brings me to the main reason I made the switch from OO to MS Office at the beginning of the semester. Too many people could not handle Microsoft’s new XML document standard. They did not know how to regularly save their documents in the old .doc (or .xls) format, and that meant I could not open them until I emailed them back, often explaining how they could go about saving it in a way I could look at, and then wait for it to come back. OpenOffice 3.0 has taken care of this!!!! You cannot save OO documents in the XML format, but you can open them, and then save them in just about any other format except for XML. So when working with someone who is using MS Office 2007 you can still use OO 3.0 and open their documents and share them. I am very excited that OpenOffice made this update, although I am disappointed that it did not happen earlier.
So the question becomes whether or not I plan on switching back over to exclusive use of OpenOffice now that my main reason for switching to MS Office 2007 has been dealt with. Well, if you have been reading carefully you will probably realize that I like a number of the aesthetic features in MS Office, and since the school has made its choice to waste money, er… use MS Office I will continue to do so. However, I plan on continuing to advocate having the school switch to OpenOffice. More teachers and members of the IT department seem to be open to the idea than they were before, so possibly when Microsoft comes out with its new Office program we can finally make the break. I will gladly switch back fulltime to OpenOffice then (and secretly hope that they improve the commenting in Writer!). I should mention that I will probably be buying my own personal laptop again this year, as opposed to the school one I have now, and I will definitely choose OpenOffice 3.0 for the primary reason that it is free. I like MS Office, but not that much more to pay my own money for it.
Have fun!